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Onsite Administrator
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Description : Position DescriptionrnrnTarpon is looking for an Onsite Administrator to join our team in Ft. St. John! The Onsite Administrator is responsible for the accounting and administrative requirements specific to the assigned work site/project.rnrnDuties and Responsibilitiesrn•Manages a variety of documentation requirements including site specific correspondence. rn•Responds to internal and external inquiries in a professional manner.rn•Performs site/project specific accounts payable functions.rn•Responsible for job costing and stock transfers.rn•Tracks backorders and credits with suppliers.rn•Updates purchase orders (PO’s) and estimate templates based on vendor’s updated pricing.rn•Enters payroll data for the assigned projects into accounting system.rn•Creates, distributes and tracks Internal Transfer of Funds (ITF’s).rn•Ensures all applicable ITF’s are signed prior to month end.rn•Prepares expense reports using MS Office Excel.rn•Maintains job cost folders as well as manual and electronic filing systems.rn•Books meeting rooms, ensures catering needs are met and records meeting minutes.rn•Maintains site specific records and compiles statistical reports.rn•Prepares shipping and courier documents.rn•Coordinates receipt and processing of submittals from sub-contractors or vendors. rn•Manages site office maintenance, cleaning, equipment and supplies.rn•Coordiantes travel for Tarpon employees.rn•Completes onboarding of new Tapron employees when they arrive at site. rnrnSkills, Abilites and Educational Backgroundrn•Grade 12 graduate with preference given to those with relevant post secondary education.rn•3+ years experience in an administrative or accounting role.rn•Advanced skills in MS Office (Excel, Word, PowerPoint and Outlook).rn•Knowledge of business communication, including style and format of letters, memoranda, minutes and reports.rn•Previous experience and knowledge of the construction or oil and gas industry is preferred.rn•Exceptional time-management skills; ability to prioritize and execute multiple tasks quickly.rn•Monitor and follow applicable corporate directives, local, provincial and federal laws and regulations.rn•Perform required duties in a safety conscious manner.rnrnSpecial Conditions of Employmentrn•5/2 Shift Schedule, 12 hour shifts.rn•Must be local or within commuting distance of Ft. St. John.rn•Must be willing to obtain H2S and Standard First Aid.rnrnCompensationrnrnTarpon offers a very attractive compensation package that includes a competitive salary, a benefits plan that is effective after 3 months of employment and a voluntary RRSP contribution program. Tarpon has an open and team-oriented culture that focuses on communication, integrity, innovation and respect. Employees take pride in their work and are the single most important reason why Tarpon offers superior customer service.rn
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Ad expires 2017.09.28 (in 3 days)
Added 2017.08.29

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